Under general supervision, the Document Center Lead performs duties and work of moderate difficulty operating document center machines and related equipment.
Schedule: Monday - Thursday, 7:30 a.m. - 5:00 p.m. and Friday 7:30 a.m. - 11:30 a.m. (40 hours per week.)
No residency requirement.The City of Green Bay is a leader in employee health and wellness with its Health/1265 program with a goal to engage all employees in their own health and well-being by providing insurance premium incentives and other benefits.We are committed to fostering a diverse and inclusive work environment. We invite candidates of all backgrounds and experiences to apply, knowing that unique perspectives enhance our service to the community.- Operates digital copiers (B&W and Color) and plotter/wide format printer and prints various materials including reports, books, Council proceedings, minutes, agendas, carbonless paper, cardstock, miscellaneous forms, posters, marketing and event materials.
- Operates related office equipment including stitcher, stapler, cutter, folder, sorter, laminator, shrink wrap machine, mailing machine, and envelope inserter.
- Performs formatting work with desktop Microsoft and Adobe Creative Suite software (Adobe Acrobat Pro, Adobe Illustrator, Adobe Photoshop, Adobe InDesign).
- Processes incoming and outgoing mail (including election ballots & packages). Finds most cost-effective method for shipments.
- Coordinates, organizes, and delegates workflow. Trains employees as required.
- Orders supplies.
- Reconciles invoices and credit card statements.
- Performs simple maintenance of equipment as required, including daily and weekly cleanup.
- Manipulates, organizes, and exports excel sheet data to create mail merges for larger scale mailings.
- Assists and works with all departments (including Operations Team and Public Relations Team) in determining the most efficient way to execute various types of mailings/marketing materials. Makes recommendations to ensure proper document setup and executes an organized workflow to properly print and insert the document(s) in the most time-effective way possible.
- Troubleshoots and fixes file issues (preflight) prior to printing such as: adding correct bleed for trimming, imposition of multiple files, checking for and fixing low-resolution logos, checking for proper spacing and placement for folding and binding, fixing mail panels, and resizing files to proper size/orientation.
- Collaborates with others to convert ideas and concepts into professional, high-quality marketing materials. Assists with the layout, concept, graphic design, and content of various forms of media: such as signage, brochures, rack cards, posters, reports, postcards, letters, etc.
- Assists in determining the most cost-effective way to complete document center tasks.
- Other duties as assigned.
- High school diploma or equivalent.
- Three years experience in general duplicating equipment operation.
- Experience with desktop publishing software preferred.
A combination of equivalent experience and/or education may be considered.
- Good knowledge of the principles and techniques in the operation of standard duplicating machines and related equipment. Good knowledge of machine safety practices. Knowledge and ability to operate a variety of printing and printing related equipment, including digital copiers, stitcher/stapler, collator, folder, paper cutter, punch press, perforator, laminator, shrink wrap machine, and Microsoft and Adobe Creative Suite software (Adobe Acrobat Pro, Adobe Illustrator, Adobe Photoshop, Adobe InDesign).
- Considerable skill in following oral and written instructions. Considerable skill in planning and processing documents to meet specified deadlines.
- Ability to communicate effectively both orally and in writing. Ability to use independent judgment and work independently. Ability to establish and maintain effective working relationships with staff and the public. Ability to utilize a computer and the required software. Ability to work the required hours of the position.
Typing and other testing tools may be used to assess skills.
PHYSICAL REQUIREMENTS
Ability to perform the following activities:
- Lifting and carrying up to 60 pounds.
- Frequent standing and walking.
- Occasional sitting, squatting, crouching, kneeling, and bending.
- Ability to reach, stoop, and lift.
- Ability to focus on projects for long periods of time.
The above is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
