Sr. HR Coordinator
Work Mode: Onsite
Location: Onsite, five days per week – Kohler, WI
Opportunity
The Sr. Human Resources Coordinator plays a critical role in supporting Kohler Campus Operationsandunionandassociaterelations.Thispositionservesasastrategicadministrative partner to the HRBP and Union & Associate Relations leadership teams, managing complex grievance systems, maintaining critical labor relations documentation, and coordinating campus-wide employee engagement initiatives. The role requires exceptional organizational skills, attention to detail, and the ability to work effectively with union representatives, plant leadership, and cross-functional teams.
This position directly supports the Director of Union & Associate Relations and collaborates closely with HR Business Partners, Associate & Labor Relations partners, and operational leaders across multiple locations on the Kohler Campus, the United States and Canada. The ideal candidate will bring a proactive approach to process improvement, strong technical proficiencywithHRISanddocumentmanagementsystems,andademonstratedcommitment to fostering positive employee relations in a unionized environment.
Specific Responsibilities:
- MaintaincomprehensiveGrievancelogandtrackingsystem,includingscanningand digitizing historical grievance documents to ensure complete record retention.
- MaintainMemorandumofUnderstanding(MOU)logandsystem,includingscanning historical MOUs and side agreements with ongoing management responsibility.
- MaintainDisciplinarylogswithaccuratetrackingofemployeerelationscasesacross campus locations.
- Drivecross-functionalprojectwithKohlerITCtodesignandimplementadisciplinarylog and tracking system integrated with existing grievance management platform.
- ManageandsupporttheEmployeeRelations/LaborRelations(ER/LR)andKohlerBusiness Association (KBA) Campus SharePoint sites, including site structure, permissions, and content organization.
- Uploaddocumentationintogrievancerepositoryandestablishconsistentfilenaming conventions to ensure efficient document retrieval.
- Trackcriticaldeadlinesforgrievanceresponses,arbitrationfilings,contractnegotiations, and other time-sensitive labor relations matters.
- Assist with Department of Labor (DOL) poster subscription management, tracking compliancerequirements,conductingsiteaudits,andcoordinatingwithFinancetoallocate costs to appropriate cost centers.
- ConductStay5,30,60,90&180daystayinterviewswithassociatesacrossKohler Campus; provide trend analysis to the HRBP Team.
- Handlethejobbiddingprocessinaccordancewith thestepsoutlinedinthecollective bargaining process.
- Processalldisciplinaryactionsonaweeklybasisinaccordancewithtermsandconditions of the collective bargaining agreement.
Reporting,Analytics&UnionRelationsSupport
- Trackgrievancetrendsacrosscampuslocations,analyzingpatternsbydepartment,shift, grievance type, and resolution outcomes to identify systemic issues.
- Trackdisciplinepatternsandprogressivedisciplinecompliancetoensureconsistent application of policies.
- Monitorandreportonabsenteeismtrendsbylocation,department,andemployeegroup.
- TrackFamilyMedicalLeave(FML)usagepatternsandcoordinatewithleaveadministration.
- Buildreportsanddashboardstrackingcontractviolations,arbitrationoutcomes,settlement trends, and labor relations metrics for leadership review.
- TrackUnionDuescards,filethemsystematically,andcoordinatewithGlobalShared Services(GSS)toupdateSAPwithappropriateeffectivedates(orenterdirectlyinto WorkDay when system transitions).
- Provideproceduralguidanceonunionprotocols,includingwhitecardproceduresforunion steward time in grievance meetings and representation rights.
- Coordinate communications with UAW leadership when new company processes, procedures,systems,programs,orpoliciesareannouncedorrolledouttoensureproper notification and transparency.
- Manage logistics for contract negotiation meetings and arbitration hearings, including scheduling,materialspreparation,conferenceroomsetup,andcoordinationwithexternal counsel.
- Assistwithcollectionandcompilationofdatafrombusinessdivisionsacrosscampusduring pre-negotiation preparation meetings.
EmployeeEngagement&CampusSupport
- Maintain HR bulletin and people boards across all campus locations and plant sites, ensuringcurrentpostingsofrequiredlaborlawnotices,companyannouncements,benefits information, and employee recognition.
- Leadcampus-wideManufacturingMonthactivitiesandotherstewardshipandengagement initiatives to ensure consistency across locations and reinforce One Team One Mission culture.
- ProvideoperationalsupporttoWorkplaceExcellence(WE)teamsacrosscampusasneeded, including meeting coordination, action item tracking, and communication support.
- LeadthestrategicexpansionoftheEnglishas aSecondLanguage(ESL)programtoinclude additional languages beyond Spanish, such as Hmong, to support the diverse workforce across Kohler Campus manufacturing operations.
- Collaborate with plant leadership, HR Business Partners, and union representatives to designandexecuteengagementactivitiesthatstrengthenassociaterelationsandfoster inclusive workplace culture.
Skills/Requirements
- Bachelor'sdegreeinHumanResources,BusinessAdministration,LaborRelations,or related field, or equivalent combination of education and experience preferred
- Minimum1+ofprogressiveHRexperience,withdemonstratedexposureto employee relations, labor relations, or union environments strongly preferred
- AdvancedproficiencywithMicrosoftOfficeSuite,particularlyExcelfordataanalysis, reporting, and dashboard creation
- ExperiencewithSharePointadministration,includingsitemanagement,documentlibraries, permissions, and workflow configuration
- Strongorganizationalskillswithprovenabilitytomanagemultiplecomplexprojects simultaneously and meet critical deadlines in fast-paced environment
- Exceptionalattentiontodetailandaccuracyinmaintainingsensitiveemployeerelations documentation and legal records
- Excellentwrittenandverbalcommunicationskills,withabilitytointeractprofessionally with all organizational levels, union representatives, and external parties
#LI-CM2
Applicants must be authorized to work in the US without requiring sponsorship now or in the future.
We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you’ll have access to your applicable benefit programs from your first day on the job, with no waiting period.
The hourly range for this position is $22.20 - $33.30. The specific hourly rate offered to a candidate may be influenced by a variety of factors including candidate's education and work location.
Why Choose Kohler?
We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.
About Us
It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com. Kohler Co. is an equal opportunity/affirmative action employer.
